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504 Accommodations

If an LEA continues to provide educational opportunities to the general student population during a school closure, the school must ensure that students with disabilities also have equal access to the same opportunities, including the provision of FAPE. (34 CFR §§ 104.4, 104.33 (Section 504) and 28 CFR § 35.130 (Title II of the ADA)). SEAs, LEAs, and schools must ensure that, to the greatest extent possible, each student with a disability can be provided the special education and related services identified in the student’s IEP developed under IDEA, or a plan developed under Section 504. (34 CFR §§ 300.101 and 300.201 (IDEA), and 34 CFR § 104.33 (Section 504)).

Implementation of Section 504 Accommodations in a Digital Learning Format

  • Teacher responsibility requiring implementation of student accommodations specified in student 504 plans extends to digital learning formats.

Adjusting, Reviewing, and Amending Accommodations to Meet Change in Learning Style

  • Accommodations that address access to curriculum, organizational strategies, behavior:
    • Examples: extended time, use of adaptive technology, verbal redirection, use of contracts/home notes
    • Accommodations may extend to digital format and consideration for how they will be provided must be considered and implemented
  • Accommodations that address medical needs and physical access to their building and classroom:
    • Examples: use of elevator pass, extra time during passing period to get from one location to the next, preferential seating, preferential seating to avoid food allergies at lunch, access to medication
    • No changes need to be made, continue accommodations when school resumes

New Referrals

New referrals may be made during this time and may be necessary if a student impairment may be substantially limited due to the digital learning format.  For new referrals during this time, the same set of referral, evaluation, and eligibility procedures would apply. 

  • The Section 504 Process can be found here.
  • General Reminder:
    • Multiple Sources of data must be evaluated with a team of individuals knowledgeable about the needs of the student to determine if an impairment poses a substantial limitation in accessing their education.

Prescheduled Meetings and Plan Review Meetings

  • Meetings should continue during a school dismissal.
    • Meetings should be limited to 10 people gathering in one location
    • Meetings may be held over the phone or through other virtual meeting options.
  • If a parent would like to reschedule the meeting for a time when normal school resumes, document that a meeting within the annual review period was scheduled/offered and proceed with scheduling the meeting beyond the annual review date.

Home & Hospital and Homebound Services

Students Currently Receiving Services

Long Term Services (Oakgrove Educational Services)

  • Oakgrove Educational Services will continue to provide instructional resources individualized to student needs
  • The Oakgrove classroom will not be open to students daily during school dismissal
  • Teachers will be available through phone, email, and may plan virtual meetings for instruction if needed
  • Teachers will not be providing direct instruction in the home

Short Term

  • Continue with teacher assigned, transition to home learning resources
    • Currently assigned teacher should instruct students on how to use home learning resources
  • Teachers will be available through phone, email, and may plan virtual meetings for instruction if needed
  • Teachers will not be providing direct instruction in the home

New Referrals for Services

New Referrals

  • New referrals will begin with home learning resources being provided to all students during school dismissal
  • Once school resumes, if referred student is needing continued Home and Hospital Services, coordination of needed services will occur.
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